This privacy policy (hereinafter "Privacy Policy") gives you an overview of the purposes, legal bases and means under which LEI Register group company (hereinafter "LEI Code" or "we") processes personal data. Additionally, the Privacy Policy explains which personal data we process, describes data retention periods as well as your rights as a data subject and how to exercise these rights.
In order to ensure a high level of protection of personal data as well as the fulfilment of all regulatory requirements, LEI Code follows the requirements set forth in the General Data Protection Regulation (EU) 2016/679 (hereinafter "GDPR") and other applicable legislation throughout its operations.
The Controller of your personal data is the LEI Register group company, i.e. a company within the LEI Register group responsible for processing your data, based on a contractual or pre-contractual relationship, or other services offered by the company which you have used or intend to use. The contact details for all LEI Register group companies can be found here.
Should you have any questions related to the processing of personal data, please contact us via e-mail at info@leicode.com.
LEI Code processes your personal data only to the minimum extent necessary to achieve the purposes described in this Chapter of the Privacy Policy. Any processing of personal data has a specific, limited purpose and legal basis, which is described in detail below.
The main operations of LEI Code encompass the activities of an official registration agent of LEI codes (Legal Entity Identifier), which is used worldwide to identify a legal entity. These operations include services provided to legal entities related to the registration, renewal and transfer of an LEI code.
In order to provide these services, LEI Code processes the contact data of the representatives of the legal entities using our services (first and last name, telephone number, email address).
LEI Code and/or our contractual partners may send newsletters and other notifications by post as well as by email to existing customers and potential customers (which are also legal entities) using contact information found in public sources (hereinafter "Newsletters"). The purpose of such data processing is to introduce the services of LEI Code to potential customers, to collect feedback on our services and service experience, and to improve our business processes and service portfolio based on this information.
You can opt out of Newsletters sent to your legal entity by pressing the "unsubscribe" button next to the respective Newsletter (for email Newsletters). It is also possible to opt out of Newsletters (both sent by post and email) by sending us a notification with a respective request using the contact details provided in Chapter 1 of the Privacy Policy.
The legal basis for sending Newsletters is, depending on the specific situation, the data subject's consent.
Please note that if the legal basis for processing personal data is consent, the withdrawal of the latter does not affect the legality of data processing based on prior, valid consent.
Under certain circumstances, we have to process personal data to fulfil our legal obligations. This includes, for example, accounting obligations, responding to inquiries from government authorities, obligations arising from AML/CFT regulations and informing supervisory authorities and individuals about (potential) violations.
In such situations, the legal basis for the processing of personal data is our legal obligation (GDPR Article 6(1)c).
We store your personal data only for the time for which it is necessary for the purposes stated in Chapter 2 of this Privacy Policy.
Such personal data is generally stored for the duration of the respective customer relationship and until the expiration date of potential legal claims. Personal data processed in the course of pre-contractual negotiations or consultation, which have not ended with the conclusion of a contract (e.g. data processed during consultation and price inquiries), will be stored for 5 years from the end of the respective negotiations.
Such personal data will be stored until the necessity for processing ceases, but no longer than until the end of the customer relationship or the withdrawal of consent that was the legal basis for specific marketing activities (provided that the legal basis for processing was consent).
In order to fulfil legal obligations and in other specific circumstances, we may retain personal data for a longer period than stated above, including:
(a) to comply with legal obligations that LEI Code is subject to;
(b) for accounting reasons;
(c) for reasons related to the realization of possible rights of claim.
For example, we retain all original accounting documentation (e.g. invoices) for 7 years from the end of the financial year in which the relevant accounting entry was made. In order to enable submission of claims or submission of objections to potential claims against us, we may retain personal data for 5 years or a maximum of 10 years (in case of intentional breach) in accordance with the limitation periods for claims and, in case of ongoing disputes, until their final resolution.
In addition to the data processing described above, we use cookies on the website https://leicode.com (hereinafter “Website”), the purpose of which is to provide you with a better, faster, and safer user experience. Cookies are small text files that are stored on your computer, smartphone, tablet, or other device you use to visit the Website. Cookies provide us with information about how the Website is used, allow us to compile statistics on Website visits, display marketing content that is potentially of interest to you, and ensure the functionality as well as a high standard of user experience of the Website.
The Website uses the following cookies:
Strictly necessary cookies
| Cookie | Purpose | Retention period |
|---|---|---|
| locale | Used to store the user's language and regional preferences. It enables the website to present content in the user's preferred language and format, enhancing the browsing experience. | session |
| XSRF-TOKEN | Used for security purposes, specifically to protect against Cross-Site Request Forgery (CSRF) attacks. It ensures that each request made to our website is from an authenticated user and prevents unauthorized actions on behalf of the user. | 0 seconds |
| laravel_session | Essential for maintaining a session state for users as they navigate the website. It enables the website to remember user selections and actions as they move from page to page, ensuring a consistent and seamless browsing experience | 0 seconds |
Functional cookies
| Cookie | Purpose | Retention period |
|---|---|---|
| SRM_B | Microsoft Advertising sets this cookie for a unique ID for visitors. | 1 year 24 days |
| _uetsid | Microsoft Advertising sets this cookie to identify the session ID for a unique session on the site. | 1 day |
| _uetvid | Microsoft Advertising sets this cookie to identify a unique, anonymized visitor ID, representing a unique visitor. | 1 year 24 days |
Statistics cookies
| Cookie | Purpose | Retention period |
|---|---|---|
| MUID | Clarity sets this cookie to recognise unique web browsers visiting Microsoft sites. This cookie is used for advertising, site analytics, and other operations. | 1 year 24 days |
| MR | Bing sets this cookie to indicate whether to refresh MUID. | 7 days |
| SM | Microsoft Clarity sets this cookie for synchronizing the MUID across Microsoft domains. | session |
| MR | Clarity sets this cookie to indicate whether to refresh MUID. | 7 days |
| _gcl_au | Google Tag Manager sets this cookie for the "Conversion Linker" functionality - it takes information in ad clicks and stores it in a first-party cookie so that conversions can be attributed outside the landing page. | 3 months |
| _ga_* | Google Analytics sets this cookie to store and count page views. | 1 year 1 month 4 days |
| _ga | Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors. | 1 year 1 month 4 days |
| _clck | Microsoft Clarity sets this cookie to retain the browser's Clarity User ID and settings exclusive to that website. This guarantees that actions taken during subsequent visits to the same website will be linked to the same user ID. | 1 year |
| _clsk | Microsoft Clarity sets this cookie to store and consolidate a user's pageviews into a single session recording. | 1 day |
| CLID | Microsoft Clarity sets this cookie to identify the first-time Clarity saw this user on any site using Clarity. | 1 year |
| MSPTC | This cookie registers data on the visitor. The information is used to optimize advertisement relevance. | 1 year |
| user_referer_url | Determines the source of the traffic to the website. | 30 days |
| leivajutus_g | Determines the source of the traffic to the website. | 30 days |
| leivajutus_m | Determines the source of the traffic to the website. | 30 days |
| _uetmsclkid | This is the Microsoft Click ID, which is used to improve the accuracy of conversion tracking. | 90 days |
Marketing cookies
| Cookie | Purpose | Retention period |
|---|---|---|
| MUID | Bing sets this cookie to recognise unique web browsers visiting Microsoft sites. This cookie is used for advertising, site analytics, and other operations. | 1 year 24 days |
| ANONCHK | Microsoft Clarity sets this cookie to indicate whether MUID is transferred to ANID, a cookie used for advertising. Clarity doesn't use ANID and so this is always set to 0. | 10 minutes |
| IDE | Used for advertising purposes by Google's DoubleClick. It serves to register and report the user's actions after viewing or clicking on one of the advertiser's ads with the purpose of measuring the efficacy of an ad and to present targeted ads to the user. | 1 year |
Cookies used on the Website may change over time. By visiting the Website, you agree to the use of cookies that are strictly necessary for its functionalities and a separate consent for the use of strictly necessary cookies is not requested. For the use of all other types of cookies, we request your consent via the Website.
You can opt out of cookies at any time by changing the web browser settings of your device and deleting the saved cookies.
We may receive personal data from Website visitors and from users of our services (for example, if a Website visitor submits a request for registration, renewal or transfer of an LEI code through the Website). We may also obtain personal data about contact persons of potential customers (legal entities) from the business registry and other public sources.
Access to the personal data described in the Privacy Policy is only granted to our board members and employees in order to fulfil their specific professional obligations. For example, data related to LEI code registration requests are processed by customer service and operations specialists in order to fulfil their specific work duties.
In certain cases, service providers providing specific services to us (e.g. IT services, accounting services, Newsletter delivery services) may also have access to a limited scope of personal data.
We generally do not transfer personal data to countries outside the European Economic Area. However, if such transfers are unavoidably necessary to achieve the purposes described in Chapter 2 of the Privacy Policy, we will only transfer personal data to recipients outside the European Economic Area, whose country of residence ensures an adequate level of personal data protection (the European Commission has published a decision on the adequacy of protection in this regard) and/or the corresponding level of protection can be achieved through appropriate safeguards, e.g. by implementing standard data protection clauses and/or binding corporate rules.
In relation with the processing of your personal data by LEI Code, you have the following rights as specified in the GDPR:
You have the right to request information about whether and which personal data, on which legal basis and manner we process about you. You also have the right to request a copy of the personal data processed about you.
You have the right to request that we correct any errors in your personal data (for example, if your personal data has changed). This right can be exercised if the personal data we process about you is incomplete, out of date or otherwise incorrect.
You can request the deletion of you personal data if:
You have the right to request that we restrict the processing of your personal data in the following situations:
You have the right to object to any automated decision-making by us and the processing of personal data related to direct marketing.
If we process your personal data on the basis of consent or an obligation arising from a contractual relationship between us, you have the right to demand that we provide you with your personal data in a structured, commonly used format and in machine-readable form. If technically feasible, you also have the right to request that we transfer personal data to another data controller indicated by you.
If the legal basis for the processing of your personal data is consent, you have the right to withdraw your consent at any time. Please note that withdrawal of consent does not affect the legality of prior data processing, that was based on valid consent.
To exercise the rights described above, please contact us at info@leicode.com. Please note that data subject rights are not absolute, and for each request we must assess whether and to what extent applicable data protection legislation allows us to satisfy your request. We will respond to your request within one month of receipt. If it is not possible to respond to the request within one month, we may extend the response deadline by a further two months, informing you of the extension of the deadline and the reason for it within one month of receipt of the request.
Should you have any questions or complaints related to the processing of personal data, please do not hesitate to contact us at info@leicode.com. We will respond to you within one month of receiving the question or complaint.
If you do not agree with the answer you received, you have the right to file a complaint with the Data Protection Inspectorate (address: Carl Jacobsens Vej 35, 2500 Valby; e-mail: dt@datatilsynet.dk; telephone: +45 627 4135) as well as with the respective data protection authority in your country.
Information about other data protection authorities in the European Union is available here.
We constantly strive to ensure that both the data processing activities we carry out as well as the related documentation are kept simple, clear, and transparent and meet all the requirements set forth in the legislation and the best data protection practices. Accordingly, we regularly update, specify, and improve this Privacy Policy.
You can always find an up-to-date version of this Privacy Policy on our Website.
Last updated: 08/02/2024
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